The word 'Secretary' is derived from the Latin word:

Secretarius. 'Secretarius' means someone who works for a person of great importance.

A secretary serving one individual is a:

Personal secretary. Personal secretary works for an individual.

Which is a type of institutional secretary?

Secretary of a joint stock company. It is one of the four institutional types.

The most important quality of a secretary is:

Confidentiality. A secretary handles secrets and sensitive information.

A secretary acts as a link between:

Management and members/outsiders. The secretary is a communication link.

Maharashtra State Board · HSC Commerce · Class 11 (Std XI)

Class 11 Secretarial Practice Chapter 1: Secretary

Short notes, key concepts, quick revision and practice MCQs with answers

A secretary is a person who looks after the administrative and communication work of an individual or organisation. The role has grown from a personal assistant to an important officer of institutions and companies.

Key concepts: Secretary

Origin: From the Latin 'secretum/secretus' (secrets) and 'secretarius', someone who works for a person of great importance. In Maharashtra history, the 'Chitnis' did secretarial work.
Types: Personal secretary (serves an individual) and institutional secretary (serves an institution).
Institutional secretaries: Secretary of a non-profit association, of a co-operative society, of a joint stock company and of a government department.
Functions: Handling correspondence, keeping records, arranging meetings, maintaining registers and acting as a link between management and members.
Qualities: Integrity, confidentiality, communication skills, discipline, tact and knowledge of law.

Quick revision: important points

Secretary of a company is called Company Secretary (CS).
Secretary is a link between the organisation and outsiders.
Confidentiality is a key quality of a secretary.

Practice MCQs with answers

The word 'Secretary' is derived from the Latin word:
1. Secretarius
2. Communis
3. Maeta
4. Pater
Show answer
Answer: A. Secretarius
'Secretarius' means someone who works for a person of great importance.
A secretary serving one individual is a:
1. Personal secretary
2. Institutional secretary
3. Company director
4. Auditor
Show answer
Answer: A. Personal secretary
Personal secretary works for an individual.
Which is a type of institutional secretary?
1. Secretary of a joint stock company
2. Secretary of a family
3. Secretary of a game
4. Secretary of the moon
Show answer
Answer: A. Secretary of a joint stock company
It is one of the four institutional types.
The most important quality of a secretary is:
1. Confidentiality
2. Carelessness
3. Anger
4. Delay
Show answer
Answer: A. Confidentiality
A secretary handles secrets and sensitive information.
A secretary acts as a link between:
1. Management and members/outsiders
2. Only rivals
3. Farmers only
4. Nobody
Show answer
Answer: A. Management and members/outsiders
The secretary is a communication link.

All Class 11 Secretarial Practice chapters

Class 11 Secretarial Practice notes: all chapters