Class 11 Secretarial Practice Chapter 7: Company Meetings - I

Key concepts: Company Meetings - I

Meaning

Assembly of two or more persons for a lawful purpose. The word comes from the Latin 'maeta' (face to face).

Need and importance

Members come together, minutes of previous meetings are read, policies and plans are decided, and decisions are made collectively.

Kinds

Meetings of members (general meetings), meetings of the Board of Directors, meetings of creditors and debenture holders.

Essentials of a valid meeting

Proper notice, legal quorum, a chairman, a proper agenda and minutes.

Role of the secretary

Sends notice, prepares agenda, arranges the venue, records minutes and follows up on decisions.

Quick revision: important points

• Minutes record the proceedings of the meeting.
• Quorum is the minimum attendance for a valid meeting.
• Chairman conducts the meeting and may use a casting vote in case of a tie.

Practice MCQs with answers

1. A meeting requires at least:

   1. Two persons
   2. Ten persons
   3. One person
   4. 100 persons
   Show answer

   Answer: A. Two persons
   A meeting is a gathering of two or more persons.

2. The word 'maeta' means:

   1. Face to face
   2. Letter
   3. Money
   4. Bank
   Show answer

   Answer: A. Face to face
   It refers to face-to-face gathering.

3. Which is NOT an essential of a valid meeting?

   1. Proper notice
   2. Quorum
   3. Agenda
   4. Secret voting for gifts
   Show answer

   Answer: D. Secret voting for gifts
   Notice, quorum, chairman and agenda are essentials.

4. Minutes of a previous meeting are read out by the:

   1. Secretary
   2. Watchman
   3. Customer
   4. Peon
   Show answer

   Answer: A. Secretary
   The secretary reads the minutes.

5. Meeting of directors of a company is called:

   1. Board meeting
   2. AGM
   3. Picnic
   4. Auction
   Show answer

   Answer: A. Board meeting
   Directors meet in a Board meeting.

All Class 11 Secretarial Practice chapters

• Chapter 1: Secretary
• Chapter 2: Joint Stock Company
• Chapter 3: Formation of a Company
• Chapter 4: Documents Related to Formation of a Company
• Chapter 5: Members of a Company
• Chapter 6: Directors and Key Managerial Personnel
• Chapter 7: Company Meetings - I
• Chapter 8: Company Meetings - II (AGM and EGM)
• Chapter 9: Business Communication Skills of Secretary
• Chapter 10: Correspondence with Directors

Class 11 Secretarial Practice notes: all chapters